How To Add An Additional Insured On A COI
Setting appropriate insurance requirements can feel awkward when you’re not sure what to ask for or how much detail a vendor expects. Additional insured is one of the areas where most project managers and small business owners second-guess themselves.
When vendors know exactly what you expect, they can send the right documents without delays, and you can move into the work with confidence because coverage limits are in place.
Knowing what the additional insured means, who needs to be added, how it’s included in a policy, and where it shows up on a COI gives you the clarity to manage this step.
In this post, we’ll walk you through each of these questions and show how illumend, powered by myCOI, gives you the confidence and tools to request additional insured status.
What Does it Mean to Add an Additional Insured on a COI?
Adding an additional insured on a COI means you’re included under the vendor’s insurance policy for the work they’re doing for you. It shows you’re protected if something unexpected happens on a project you’re responsible for.
With the right policy endorsement in place, the coverage is real, and the vendor’s insurance responds if a claim comes up.
Why Do Companies Request Additional Insured Status?
Companies request additional insured status to protect themselves when a vendor’s work introduces risk. Here’s how it helps in real life:
- Ensures responsibility stays with the party doing the work
- Keeps projects on track if an incident occurs
- Confirms the vendor’s insurance coverage matches what the contract calls for
- Avoids unexpected expenses tied to claims or legal costs
- Sets expectations early so everyone understands what’s required
Can a Certificate Holder Be an Additional Insured?
Many project managers mix up “certificate holder” and “additional insured,” so if you’ve been unsure about the difference, you’re not alone. The distinction is simple.
Being listed as the certificate holder only means you get a copy of the COI. It doesn’t give you any protection. Additional insured status is what actually extends the vendor’s or contractor’s policy coverage to you.
If you need liability protection for the work being done, make sure you’re listed as both the certificate holder and the additional insured so the coverage is real.
To read more about how to show additional insurance on a COI, read our blog!
Who Needs to be Added as an Additional Insured?
Business owners and project managers often pause here because figuring out who belongs on the list can feel more complicated than expected. In most situations, any party contributing work to your project or operating on your property needs this coverage.
- Independent contractors or subcontractors on your site
- Vendors handling equipment, materials, or deliveries
- Event teams such as caterers, decorators, or production crews
- Tenants or short-term groups using your property
- Specialists or consultants performing specific tasks
- Crews operating vehicles or machinery on your property
You’re protecting yourself from expenses tied to another party’s mistakes.
When Should You Request Additional Insured Status From a Vendor?
You’ll want to request additional insured status from a vendor in situations like these:
- Work begins on your site or property
- Someone performs services at your office, warehouse, venue, or event space
- The vendor’s work involves vehicles, machinery, or specialized equipment
- You’re signing contracts where liabilities shift or require proof of coverage
- Partners or vendors interact with guests, customers, property, or staff
- The work impacts your timeline, budget, or liability if something goes wrong
How Do I Add Someone as an Additional Insured?
Adding someone as an additional insured is a quick update your insurer can make once they have the details. Here’s what it involves:
- Share the basic information about who you’re adding
- Add the contract wording or language to appear
- Ask your insurer to add the additional insured endorsement
- Review the revised COI
- Send the COI to the requesting party
What Information Do You Need to Provide Your Insurance Company?
Many project coordinators worry about saying the wrong thing when asking their insurance company to add a named insured. Though the information is simple, you’re not expected to know any technical wording. Sharing a few details is enough for your insurance agent to handle the rest.
Your insurer will ask for:
- The name of the company or person you’re adding
- A brief description of the work they’re being brought in to do
- Which policy do they need to be added to
- Any specific wording your contract requires
- A quick review of the updated certificate of insurance to make sure the added party appears
Where Do You List Additional Insured on a COI?
On most COIs, additional insured status is shown in two places:
1. The “ADDL INSD” Checkbox
In the coverage table, there’s a column labeled ADDL INSD. When you’ve been added as an additional insured, this box will be checked for the policy that applies, like a commercial general liability policy. The checkmark gives you confirmation that the vendor has included you.
2. The Description of Operations Section
This is where the detailed wording appears. This section may list:
- Your organization’s name
- A statement confirming you’re included as an additional insured
- Any endorsement numbers
What Should You Look for When Reviewing a COI for Additional Insured Coverage?
When you’re reviewing a COI, here’s how to quickly confirm you’re actually listed as an additional insured:
- The “ADDL INSD” box is checked under the applicable policy
- Your name or company appears in the Description of Operations
- Wording that states you’re included as an additional insured
- Any endorsement numbers supporting the coverage
- Insurance policy dates matching the timing of your project
If any of these pieces are missing or don’t match what you asked for, the vendor requests an updated COI. And if you want to catch issues faster, illumend flags missing language or endorsements for you, so you never scan a COI alone.
Can You Add an Additional Insured to a Work Comp Policy?
No. Workers’ compensation policies don’t allow additional insured status. These policies are designed to cover a company’s own employees, so you cannot extend the coverage to another party.
How Does illumend Simplify the Additional Insured Process?
The additional insured step can feel overwhelming because the COI reads like another language. illumend becomes the clarity layer, which turns this into a manageable workflow. The platform empowers you to request, track, confirm, and manage additional insured status with confidence.
Vendors receive clear requirements, and the compliance platform checks the right wording and endorsements. With proactive alerts and guidance from Lumie™, you stay protected.
And as you move through each project, you carry clarity with you. Schedule a demo today!